Section 2.
The Shorewood Men’s Club shall be non-profit, non-sectarian and
non-political.
ARTICLE
III
MEMBERSHIP
Section 1. Membership in the Club shall be limited to residents of the Village of
Shorewood, faculty members of the Shorewood Schools, or those whose business in
located in the Village of Shorewood.
Section 2. An application for membership may be made through any member of the Club
and submitted by that member to the Secretary who in turn shall submit it to the
Chairman of the Membership Committee. The
application must include the recommendation of two additional members of the
Club as indicated by their signatures. The application for membership shall then be submitted by the
Membership Chairman, together with his Committee’s recommendations, to the
Board of Directors. Candidates so
recommended shall then be voted upon by the Board of Directors and the
two-thirds vote of the Board of Directors present shall be required for
acceptance.
Section 3. Any member may file written objections to the acceptance of any applicant
with the Secretary, before the applicant is admitted to membership and state
therein the reasons for his objections. Thereafter
at the regular meeting of the Board of Directors, a vote shall be taken on the
application so objected to and an affirmative vote by ballot of two-thirds of
the members present, shall be required to elect the applicant to membership.
After the application has been approved by the Board of Directors, the
Secretary shall notify the applicant of his acceptance.
ARTICLE IV
OFFICERS
Section 1. The officers of the Shorewood Men’s Club shall be:
PRESIDENT
VICE PRESIDENT
SECRETARY
TREASURER
SERGEANT AT ARMS
Section 2. Terms for officers shall be for one year commencing July 1st.
Election shall be by ballot at the first meeting in June.
Section 3.
Nominations are to be made by a Nominating Committee to be appointed the
last meeting in April and its report is to be presented at the last meeting in
May. At this time additional
nominations may be made from the floor.
Section 4.
In the event of a vacancy among the elected officers, the Vice-President
assumes the Presidency, all other vacancies to be filled by the Board of
Directors.
Section 5. BOARD OF DIRECTORS:
A.
The President shall be Chairman and the regular officers, together with
six elected members and the immediate past President shall constitute the Board
of Directors. The officers and the
immediate past President shall serve a tem of one year.
The term for all other members of the Board of Directors shall be for a
period of three years.
B.
Duties of the Board of Directors shall be:
a.
Approve applicants for membership.
b.
Establish standing committees and review their activities at regular
intervals.
c.
Approve the budget.
d.
Approve all bills.
e. Consider proposed projects and recommend to the Club those which seem
most worthwhile.
f.
Carry on any other general business pertaining to organization.
C.
The Board of Directors shall constitute the governing body of the Club.
The Board of Directors shall meet once each month at the call of the
President.
D.
Term in office of Board members who are unable to attend 60% or more of
the Board meetings will be terminated.
E.
In the event of a vacancy among the Board members, other than the elected
officers, the vacancy shall be filled by appointment by the Board of Directors.
ARTICLE
V
COMMITTEES
Section 1.
The standing committees of the Club shall be:
Membership
Finance
Reception
Youth Work
Sponsorship
Entertainment
Civic Affairs
Advisory
Program
Public Service
Section 2.
Special committees for specific tasks may be appointed by the President
and approved by the Board of Directors as the need arises.
Section 3.
The President shall make all committee appointments. Each standing committee shall consist of three or more
members, on of whom shall be a member of the Board of Directors.
ARTICLE VI
DUTIES OF THE STANDING COMMITTEES
Section 1. The Board of Directors, and through it, the Club members as a whole
should be kept informed of committee activities.
It shall therefore be the responsibility of the chairman of each
committee to submit to the Board of Directors a monthly statement of the
activities of his committee during the preceding month.
ARTICLE VII
DISCIPLINE
Section 1. Any member whose dues are not paid by October 1st shall be
granted thirty days grace and shall be dropped from membership of payment is not
received by November 1st.
Section 2. The Board of Directors shall be responsible for the general discipline of
the Club.
ARTICLE VIII
DUES
Section 1. The annual dues shall be $15.00 per year payable in advance.
New members will pay dues for the balance of the year prorated on the
basis of a ten-month year – July and August omitted.
Section 2.
The Board of Directors shall be responsible for the general discipline
for the Club.
ARTICLE IX
MEETINGS
Section 1.
Meetings shall be held at 6:15 P.M. every Wednesday of each month or on
such day or time as may be designated by the Club except the months of July and
August.
Section 2.
The meeting place and time shall be announced in the weekly bulletin.
ARTICLE X
FINANCE
Section 1.
The business year of the Club shall begin on the first day of July each
year.
The Club’s books of account shall be audited at least once
each year as of June 1st, the auditors to be named by the Board of
Directors.
ARTICLE
XI
AMENDMENTS
Section 1.
These By Laws may be amended by two-thirds vote of those present at a
regular meeting. Any proposed
amendment shall be published in the bulletin in two successive weeks immediately
prior to a vote.
Section 2.
Robert’s Rules of Order shall be the authority for all procedure of the
Club meeting.
DUTIES OF STANDING
COMMITTEES
Section 1.
Membership Committee
A.
It shall be the responsibility of the Membership Committee to concern
itself with all applications for membership in the Club and to proceed with such
applications as indicate din Article III, Section 2, of the Constitution.
B.
It shall also be its responsibility to devise ways and means for
promoting regular attendance of members at Club meetings.
Section 2.
Reception Committee
A.
It shall be the responsibility of the Reception Committee to see that at
least two of its members are present at the Club’s meeting place at least
fifteen minutes prior to the dinner hour. These members will be expected to act as official greeters
welcoming new members and guests who may be present.
B.
It shall also be its responsibility to be on the alert in welcoming
speakers, in cooperating with the Program Chairman and in serving in the same
capacity at Club parties and special events.
C.
It shall also be their function to lend their individual support in the
smooth operation of the weekly meetings.
Section 3.
Sponsorship Committee
A.
This committee shall be alert to any worthwhile activity which might
qualify or merit the Club’s support and to give such activities its careful
consideration. It shall then be its
responsibility to present an outline of the activity and its approximate cost to
the Board of Directors for its consideration.
Section 4.
Civic Affairs Committee
A.
It shall be the responsibility of the Civic Affairs Committee to keep the
Club members informed on all phases of Village affairs, such as actions by the
Village Board of Trustees; the Board of Education; the Board of Vocational and
Adult Education.
Section 5.
Program Committee
A.
It shall be the responsibility of the Program Committee to arrange a
suitable program for each of the weekly meetings.
Section 6.
Finance Committee
A.
It shall be the responsibility of the Finance Committee to propose ways
and means of augmenting Club income if and when needed.
B.
It shall be their responsibility to prepare an annual budget to be
presented to the Board of Directors by January 1st of each year.
C.
It shall also be its duty to study proposed unusual expenditures and to
make its judgment known to the Board of Directors in the light of the wisdom of
the expenditures and the current assets of the Club.
Section 7.
Youth Work Committee
A.
It shall be the responsibility of the Youth Work Committee to give
thought to ways and means by which Club members collectively and individually
may contribute to the welfare of Shorewood youth.
B.
Promotion of any youth activities which, immediately or ultimately, have
as their goad the development of good citizens shall gall within the
responsibilities of this committee.
Section 8.
Entertainment Committee
A.
It shall be the responsibility of this Committee to arrange for, and to
have charge of, any and all special functions, such as picnics, holiday parties,
baseball nights, which the Club may decide upon with the cooperation and
coordination of the Program Committee.
Section 9.
Advisory Committee
A.
The past Presidents of this organization shall constitute the Advisory
Committee
B.
It shall be its function to act as counselors to the current officers and
the Board of Directors.
Section 10.
Public Service Committee
A.
This committee shall develop any service pertaining to our community.
Amended
4/3/63
Last updated: 07/07/10
